Five Telltale Signs That You Need Managed Print Solutions

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Managed print solutions are a means to control or reduce the costs related to office printing. The cost of office printing is a combination of direct and indirect expenses consisting of hardware acquisition, supplies, service, parts and administrative costs experienced by an organization.

Proper print fleet optimization requires much more than “one size fits all” solution. Managed print solutions deliver a clear benefit; allowing your company to have an optimized document imaging fleet. If you haven’t optimized your fleet of office equipment, here are the top five signs that you may need a managed print solution:

Lack of Continuity: Is there a lack continuity in your office? Has your company chosen multiple manufacturers’ products without regard to how they will work together? This lack of continuity creates inefficiencies and operating issues. When all the print devices are networked, they can communicate a great amount of information that would otherwise be lost. Add the right software to centrally monitor and manage devices, and you’re enabling standardization of the fleet.

Maverick Spending: Impulsive or maverick spending on procurement of print devices leads to over-spending and sub-par equipment selection.

Missing Metrics: Minimal or no tracking of device metrics means you may not know where inefficiencies lie or how to fix them. You cannot control what you cannot see, such as page counts, visibility of over and underutilized devices, page coverage, service reports, alerts and more. With access to the right metrics, organizations can leverage purchasing power for smart, centralized fleet purchases instead of uninformed, individual purchases from various locations.

Lack of Procurement Processes: Where metrics are missing, a company lacks the data needed to apply to fleet purchasing  Lamination decisions. Without metrics a rational, strategic process will not exist. With proper software-enabled standardization and proper metrics, the company can put in place strategic processes that lead to an optimized fleet.

Incorrect Amortization or Expense Structure: Another reason that a company may fall short of having an optimized document imaging fleet is that devices have already been expensed or procured through a capital expenditure. The truth may be that capital budgets are being stretched with erratic purchases of output technology, reactive supply orders and emergency service calls. Furthermore, your company may not be aware of hidden costs that are hurting your bottom line.

If you can identify with any one of the above signs in your business, exploring a manged print solution would be a worthwhile investment of your time. A discussion with an experienced managed print specialist will help you determine the best course of action and should lead to substantial savings.

 

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